ILL Electronic Proposal Submission Guide

If you are a new user please register on the ILL Visitors Club

• Guidelines
• Summary of forms

Guidelines

• The first is a series of forms asking for details of the title, proposers, instrument, etc.
• In section two you will be asked to provide a detailed description of the proposed experiment and scientific background. Template files are available.

• This application uses cookies, so please check if they are enabled on your browser.
  
• This program requires Netscape 4 or higher or Microsoft Internet Explorer 5 or higher, with JavaScript enabled.
  
• This questionnaire is divided into 8 parts.
  After having filled in a page press [Next >], this will automatically save the data you entered and load the next page. The [Next >] button is always located at the bottom of the page; the label indicates the next step (, , ...)
  You can also use the Operation Step menu to navigate directly to a selected page:
  [<prev] button allows you to return to the previous page.
  

• Do not use accents in forms, they will be replaced by a blank space.

• The proposal must be typewritten in English.
  
  
• Your proposal will only be accepted if you have filled in every page and uploaded the Scientific background and detailed description file.
  
  
• When you begin a new proposal, by pressing the Next button or using the Operation Step menu, data are automatically saved in a database, this operation will enable you to retrieve your proposal each time you connect to the ILL visitors' club (until the deadline).
  
  In each screen of the proposal submission system, to SAVE you have to navigate to another screen (from 1 to 8), going to the homepage to cancel your modification.
  
  
• To modify or complete your proposal, connect to the ILL visitors' club; in your Priviledged Access menu you will find a link ' Modify/Complete your proposal number ...', follow the link to update the proposal. You will retrieve the previously entered values. It is not necessary to create a new proposal each time if you want to update one.
  
  
• Maximum time limit to modify a proposal: until the day of the deadline.
  
  
• After completing all the questions you will have to send a 2 page A4 Postscript or PDF document corresponding to the scientific background and detailed description of the proposed experiment. Help is available on how to create this document with Word. Templates are provided.
  
  
• There is NO submit button at the end and NO email to indicate you succeeded in submitting.
  As the system is linked to a database and information saved each time you navigate submission is automatic.

Questionnaire summary

1. Title and Information
• Proposal title
• Suggested keyword number
• Indicate the main research area
• This proposal is: a new proposal / a continuation / a resubmission
• Previous proposal number (for continuation or resubmission)
• Indicate if you need to use the Materials Science Support Lab
• Indicate if you need simulation support (CS - C-lab)?
• Indicate if you need to use the Partnership for Soft Condensed Matter
• Do you seek complementary SAXS measurements through the PSB Small Angle Scattering Platform?
• Indicate if collaboration/contract with industry exists
• Requested starting time (Jan/Feb/Mar/Apr/May/Jun/Jul/Aug/Sep/Oct/Nov/Dec)
• Unacceptable dates.
  
  
2. Proposers & Local Contacts
   • List of proposers with their status (Main Proposer*, Laboratory responsible, New neutron user, New ILL user)
   • Possibility of adding proposers: if not in the list you will be able to create them. When you create a user do not forget to indicate his laboratory
   • Local Contact(s): Your contact(s) at ILL, if your local contact is not in the list please contact our Scientific Coordination Office.
     
     

   * The Main Proposer is the person to whom correspondence will be addressed.

3. Instruments
   • Instrument(s) required
   • Estimated measuring time on each instrument
   • Details on required instrument(s) and estimated measuring time.
     
     
4. Sample description
   • Substance(s)/Formula(ae)
   • Availability
   • Mass (in mg)
   • Size (in mm3)
   • Surface area (optional)
   • Category (Powder/Liquid/Gas/Polycrystalline/Single crystal/Other)
   • Space group (optional)
   • Unit cell dimension (optional)
     • T (in K), a, b, c, alpha, beta, gamma.
   • Sample container (cylinder, flat plate, pressure cell, etc..).
     
     
5. Safety aspects & Experimental details
   • Safety aspects
     • The sample is (inflammable/radioactive/etc...)
     • Is the sample a transuranium sample?
     • Is there any danger associated with the proposed sample or its preparation at ILL?
     • If Yes or Uncertain, please give details of the risks associated.
   • Experimental details
     • Energy/wavelength range
     • Resolution in energy or wavelength
     • Range of momentum transfer
     • Resolution in momentum transfer.
       
       
6. Sample environment equipment
   • Required equipment
   • If special material or equipement is supplied by the user, please give details in the technical form
   • Temperature range
   • Pressure range
   • Magnetic-field strength
   • Is there any danger associated with ancillary equipment?
   • If Yes or Uncertain, please give details of the risks associated.
     
     
7. Abstract & Publication
   • Please provide an abstract* of 1200 char max, 11 lines.
     * To be correctly printed in PDF, the number of lines is limited. If you have more than 11 lines the abstract will be cut when printing; however the data will be saved in the database if the length is less than 1200 chars.
     
   • Your publication records* (references to papers published in the last 2 years arising from ILL experiments)
     * The publication records will not appear in the PDF file you generate.
     
     
8. Proposal description & attachments
• Upload document: Scientific background* and detailed description of the proposed experiment (templates).
  * Two A4 pages, postscript or PDF file.
  
• Upload document: Technical form*, describing special material or equipement is supplied by the user (templates).
  * Two A4 pages, postscript or PDF file.
  
• Generate your proposal as a PDF file.
  
• Submit* your proposal to ILL.
  * you will be able to complete / modify it until the deadline but only Submitted proposals will be proccessed by ILL